Guest notice template

Your team consents to Parable when they onboard. Visitors — candidates, customers, friends of the office — don’t get that flow, and in many places (including several US states, California among them) recording a conversation requires every participant’s consent. This page is copy-paste material for covering that gap. Adapt freely; this is a template, not legal advice.

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Room or door sign

Print this and put it where people entering the space will see it:

This space uses Parable. Conversations here are transcribed to help our team remember what was said. Audio is processed automatically and deleted on a short schedule — what’s kept is text. Only teammates who opted in are ever named in transcripts; everyone else appears as an anonymous speaker. Ask your host anything, including to pause capture or delete a conversation.

A shorter version for small signage:

Heads up: conversations in this space are transcribed (Parable). Guests are never identified by name. Ask your host to pause or delete anything.

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Meeting invite line

Add one line to invites for meetings held in a Parable-equipped room:

This meeting takes place in a space that transcribes conversations (Parable). Guests aren’t identified by name, and you can ask us to pause capture or delete the conversation.

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What the host says

The spoken version, for the start of a conversation with a first-time guest:

“Quick heads-up — this room transcribes conversations so our team doesn’t lose what we talk about. You won’t be named in it, and if you’d rather we turn it off, that’s one tap.”

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Guest questions, answered

What is being recorded? Audio in the room is transcribed into text. Depending on the workspace’s settings, the audio itself may be deleted the moment transcription completes; text is what’s kept. Will I be identified? No. Speakers are only named if they’ve opted in by recording a voice test. Guests appear as “Speaker 2” — an anonymous label. Can I be excluded? Yes — the host can switch capture off for the conversation, and any recorded conversation can be deleted afterwards, which permanently removes its transcript, summary, and audio. Who sees the transcripts? Members of the hosting company’s workspace. Parable’s own data handling — processors, retention, deletion — is documented on the security page.

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For admins

Pair this notice with the controls in Settings → Privacy: conversation audio retention (down to delete-after-processing), transcript retention, and voice-test recording retention. The device shows a light whenever ambient capture is active, and capture can be toggled per device.